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Client Details
FutureYou is retained on a critical Group Executive Assistant search for the brilliant Acura Group.
ACURA Group is a trusted supplier to the construction industry in South Australia, Western Australia and the Northern Territory.
A fantastic organisation with impressive growth plans, Acura Group enable customers to keep their commercial projects on time and on budget, with a massive range of Plumbing, Electrical, Passive Fire and HVAC (heating, Ventilation and Air Conditioning) products delivered directly to site.
Headquartered in Tonsley, South Australia, Acura Group have 65 employees + 12 employees offshore. Situated in state of the art premises, the group offer a culture that exudes innovation, high performance, collaboration, open dialogue and accountability.
Acura Group is an incredibly values driven business, with the customer at the heart of everything.
Description
The Executive Assistant to the Group CEO and Senior Leadership Team is a vital role within the organisation in ensuring that there is execution of tasks across the business and strategic objectives are regularly reviewed by members of the SLT and Management Team.
This role will look after company wide tasks and become the “Follow Up Manager” in the organisation, whilst promoting culture and the values of the business.
· Take minutes and notes of key meetings as and when applicable where one of the Senior Leadership Team is chairing or in attendance
· Manage CEO Calendar and review for any meeting clashes, ensuring any meeting preparation needed is followed up ahead of the meeting
· Assist CEO and Operations Director with HR Tasks as and when applicable with recruitment, document management and updating of Organisational Structure
· Work with CEO to develop recording and follow up system for Strategic high-level goals for SLT and Managers
· Recording and management of Employment Hero and employee reward programs in conjunction with CEO
· Book flights and car hire as and when required and confirmation of appointments for SLT
· Preparation of PowerPoint Template Weekly for Turbo Management Meeting and responsible for invites
· Communicate on behalf of CEO and/or SLT as and when needed to external stakeholders, customers, suppliers and internal teams
· Updating of KPIs for Board reporting as and when required for SLT
· Coverage for front reception at head office as and when required including answering of phones where necessary
· Assist with tasks across the business as and when required with staff absences or busy
· Assist Sales Directors with reporting as necessary
· Analysis and key improvements reported back to SLT on a monthly basis to ensure continuous improvement and refinement
· Help ensure all processes are running smoothly, seek to optimise and drive increased efficiency as applicable
· Ensure K2 meeting room is kept tidy and is stocked with refreshments, whiteboard markers/flip chart refills etc and any confidential papers are destroyed at the end of each meeting
· Work with Senior Receptionist to provide snacks and meals on an ad-hoc basis for board and full day meetings
· Ensure overall accountability around debtor follow up process and timely responses to customers
Profile
To be successful in this application, motivation, values and attitude is akin to experience.
A hard-working, commercially savvy and ambitious yet humble candidate will absolutely flourish in this environment, someone who is happy to go above and beyond where required and adds to the culture.
Our client places huge emphasis on work ethic and will encourage and support growth.
Behaviours:
Job Offer
Contact details - ashleyduffy@future-you.com.au
Group Executive Assistant
- Posted 18 October 2024
- Salary$100-110 base dependent on experience
- LocationSouth Australia
- Job type Permanent
- DisciplineBusiness Support
- ReferenceBH-15587
Job description
- Executive Assistant to Group CEO and Executive team
- Professional growth opportunity
- High performing | Transparent | Genuine culture
- Opportunity to gain share in company after 12mths
- Fantastic leadership - High energy. High performing. Approachable. Clear communicator. Commercially astute. Encourages growth.
Client Details
FutureYou is retained on a critical Group Executive Assistant search for the brilliant Acura Group.
ACURA Group is a trusted supplier to the construction industry in South Australia, Western Australia and the Northern Territory.
A fantastic organisation with impressive growth plans, Acura Group enable customers to keep their commercial projects on time and on budget, with a massive range of Plumbing, Electrical, Passive Fire and HVAC (heating, Ventilation and Air Conditioning) products delivered directly to site.
Headquartered in Tonsley, South Australia, Acura Group have 65 employees + 12 employees offshore. Situated in state of the art premises, the group offer a culture that exudes innovation, high performance, collaboration, open dialogue and accountability.
Acura Group is an incredibly values driven business, with the customer at the heart of everything.
Description
The Executive Assistant to the Group CEO and Senior Leadership Team is a vital role within the organisation in ensuring that there is execution of tasks across the business and strategic objectives are regularly reviewed by members of the SLT and Management Team.
This role will look after company wide tasks and become the “Follow Up Manager” in the organisation, whilst promoting culture and the values of the business.
· Take minutes and notes of key meetings as and when applicable where one of the Senior Leadership Team is chairing or in attendance
· Manage CEO Calendar and review for any meeting clashes, ensuring any meeting preparation needed is followed up ahead of the meeting
· Assist CEO and Operations Director with HR Tasks as and when applicable with recruitment, document management and updating of Organisational Structure
· Work with CEO to develop recording and follow up system for Strategic high-level goals for SLT and Managers
· Recording and management of Employment Hero and employee reward programs in conjunction with CEO
· Book flights and car hire as and when required and confirmation of appointments for SLT
· Preparation of PowerPoint Template Weekly for Turbo Management Meeting and responsible for invites
· Communicate on behalf of CEO and/or SLT as and when needed to external stakeholders, customers, suppliers and internal teams
· Updating of KPIs for Board reporting as and when required for SLT
· Coverage for front reception at head office as and when required including answering of phones where necessary
· Assist with tasks across the business as and when required with staff absences or busy
· Assist Sales Directors with reporting as necessary
· Analysis and key improvements reported back to SLT on a monthly basis to ensure continuous improvement and refinement
· Help ensure all processes are running smoothly, seek to optimise and drive increased efficiency as applicable
· Ensure K2 meeting room is kept tidy and is stocked with refreshments, whiteboard markers/flip chart refills etc and any confidential papers are destroyed at the end of each meeting
· Work with Senior Receptionist to provide snacks and meals on an ad-hoc basis for board and full day meetings
· Ensure overall accountability around debtor follow up process and timely responses to customers
Profile
To be successful in this application, motivation, values and attitude is akin to experience.
A hard-working, commercially savvy and ambitious yet humble candidate will absolutely flourish in this environment, someone who is happy to go above and beyond where required and adds to the culture.
Our client places huge emphasis on work ethic and will encourage and support growth.
- Deep experience in similar role(s) in fast moving businesses (3 Years+)
- Demonstrable track record supporting at c-suite level
- An interest or experience supporting HR activity advantageous
- Proven track record of managing tasks and calendars for Senior Executives
- Broad knowledge, with demonstrable experience, across a range of platforms for task and calendar management
- Advanced Microsoft Outlook, Teams, Word Skills
- Experience in developing PowerPoint presentations
- Excellent writing and grammar skills
Behaviours:
- Positive, friendly and proactive attitude
- Strong communication skills
- Strong prioritisation skills, ensure all deadlines are met
- Process obsessed with an ethos of continual improvement
- Energetic, driven and results focused personality
- Strong influencing skills across a range of stakeholders
- Passion for collaborating across functions to achieve positive outcomes
- Very high level of accuracy and attention to detail
- Strong verbal and written communication skills
- Well-developed problem-solving ability, adept at finding creative solutions to challenges
- Exhibit the company values of all interactions with all people being: With honesty | With loyalty | With humility | With positivity
- Whilst striving for excellence
Job Offer
- Growth opportunity to support CEO and exec team of an impressive business on a significant growth trajectory.
- Impressive leadership who walk the talk when it comes to work ethic.
- Opportunity to support HR activity.
- Opportunity to access shares in business >12mths
Contact details - ashleyduffy@future-you.com.au
