Office Administrator

• Diversified Office Administrator position, reporting directly into CFO.
• Fantastic organisation on a growth trajectory.
• High performing culture that nurtures and promotes growth and learning. 

Client Details

Our client are leaders within their respective field and are in an exciting scale-up phase.

With a dynamic culture that is focused on continuous improvement and excellence, our client is on an extraordinary journey that brings success to their people, clients and supply partners. 

Key to success is having a team of people with growth mindsets, self-motivation and a strong work ethic. 

If you resonate with these attributes and have a strong administrative background, this Office Administrator role could be for you!


Description 

Reporting into the CFO, the Office Administrator will have responsibility for the following:

• General Office administration
• Receipt collection and processing
• Filing records digitally and physically
• Follow up and maintenance of our KPI reporting and registers
• HR admin assistance: maintenance of employee records, on-boarding, general support
• Preparation of meeting agendas and minute taking
• Meeting coordination and RSVP’s
• Production data collection and entry
• Fleet maintenance scheduling
• Cover Reception where required
• Maintains portals: Supplier panel reporting, Customer Vendor Portals, etc.
• Vendor liaison re office and stationary supplies and maintenance of staff amenities
• ISO 9001 facilitation

Profile

To be successful in this application, you will have: 

• At least five years experience in a similar role.
• Proficiency in the Microsoft Office suite.
• Utmost Professionalism and appreciation for confidentiality. 
• Ability to work under pressure.
• Strong organisational and time management skills.
• Excellent attention to detail.

Skills and competencies
Customer service focused: committed to providing exceptional customer service across all channels – written, phone and face to face.    
Communication: ability to communicate clearly and concisely, varying communication style depending upon the audience.
Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.
Commerciality: the ability to apply knowledge in a practical, commercial manner.
Teamwork: willingness to assist and support others as required and get on with team members.
Time management/organisation: accomplish objectives effectively within the time frame given and carry out administrative duties within portfolio in an efficient and timely manner.
Creativity: create a unique copy with an understanding of industry and product while using graphic design skills to produce a professional finished product.
Data Analysis: collating, analysing and reporting on data.
Project Management: collaboration and organisation of objectives and activities as instructed.



Job Offer

• Immediate start
• High performing and respectful culture
• Organisation on a growth trajectory
• Leaders who support and promote growth
• Parking onsite

 

Contact details - ashleyduffy@future-you.com.au