Executive Assistant to Managing Director

• A fantastic opportunity to join one of Australia’s leading brands and work at the heart of strategic decision-making.
• Executive Assistant to Exco member
• Hybrid 4:1
• $120k base plus super plus bonus 10%

Our client:

Our client is at the forefront of innovation, constantly pushing boundaries to deliver exceptional services. They are excited to invite an experienced Executive Assistant to join their team and support a member of our Executive Leadership Team (Exco). This is not just a role; it's an opportunity to work as a trusted partner in a fast-paced, dynamic environment where collaboration, initiative, and efficiency drive success.

Role:

Our client is seeking a highly skilled and energetic Executive Assistant (EA) to provide executive-level support to a member of our Exco. This role goes beyond traditional administrative duties—you will be a key player in enhancing productivity, facilitating communication, and driving strategic outcomes. Your proactive approach and strong organisational skills will be crucial to success in this high-impact position.

Key Responsibilities:

• Manage Executive Scheduling: Coordinate internal and external appointments, including complex domestic and international meetings, ensuring that key priorities are met and time is managed effectively.
• Document Management: Gather and organise information to create well-prepared documentation for meetings, workshops, and events, ensuring all materials are formatted and presented to the highest standard.
• Travel & Accommodation: Arrange domestic and international travel, including travel requests, itineraries, and accommodation, ensuring seamless logistics for both executive and team members.
• Effective Time Management: Understand the Exco member’s priorities, ensuring their time is allocated effectively and in line with key business objectives.
• Confidentiality & Communication: Professionally manage confidential emails and actions awaiting responses. Act as a key point of contact between internal and external stakeholders.
• Collaboration & Liaison: Work closely with other EAs internally and externally, ensuring any scheduling conflicts or constraints are addressed proactively.

Key Skills & Experience:

• Executive-Level Support Experience: Proven experience supporting C-Suite or Executive Leadership Team members within a sophisticated organisation.
• Exceptional Communication Skills: Highly developed verbal and written communication abilities, with the ability to represent the Exco member and teh organisation professionally and calmly in all situations.
• Proactive & Independent: A self-starter who takes initiative and thrives in fast-paced environments, with the ability to manage multiple tasks and meet tight deadlines.
• Adaptable & Resilient: Comfort in adapting to shifting priorities and a demonstrated ability to work effectively under pressure.
• Strong Interpersonal Skills: Ability to foster collaboration, build relationships, and work effectively with stakeholders at all levels.

Offer:

• Our client offers a collaborative, inclusive culture, professional development opportunities, and the chance to be part of a dynamic and innovative organisation.
• $120k base plus super plus 10% bonus
• Hybrid working

How to Apply:

Please submit your resume and bullet points outlining your experience and why you’re the perfect fit for this role.

Contact:  ashleyduffy@future-you.com.au